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New TRAC guidance that applies from 2014-15 has now been published. This is hosted on the HEFCE web site on behalf of all funders. The current TRAC requirements continue to apply for TRAC reporting for the year ending 31 July 2014, but once the 2013-14 TRAC reporting is complete, the HEFCE web site will become the sole resource for TRAC as well as financial sustainability materials.

TRAC EC-FP7 guidance

The guidance on adapting TRAC for use with Framework Programme projects has been agreed with the European Commission. The final guidance can be found on the Universities UK website.

Please go to the Universities UK research policy section (scroll down to 'Europe' section). The guidance is the first link under this section. The associated annexes are also included. Please note that annex 3 has two parts.

The Guidance consists of:

  1. an endorsement letter from the European Commission:
    • European Commision TRAC EC-FP7 endorsement letter (December 2008)
  2. The TRAC EC-FP7 Guidance which includes four annexes:
    • The final guidance on adapting the Transparent Approach to costing (TRAC) for use with Framework Programme 7 (TRAC EC-FP7) (November 2008)
    • Annex 1- Model form E (December 2008)
    • Annex 2- Irrecoverable VAT calculation example
    • Annex 3-FP7 additional audit procedures & QAV audit programme Part A
    • Annex 3-FP7 additional audit procedures & QAV audit programme Part B
    • Annex 4- Letter from DG Research (February 2008)
  3. Updates (which form part of the Guidance):
    • TRAC EC-FP7 Update (March 2009)
    • Note about the exclusion of irrecoverable duties from indirect costs (March 2009)

A Helpdesk on TRAC EC-FP7 is available for UK higher education institutions. This is operated by Melanie Burdett at J M Consulting. She is contactable on 0117 959 3687 or Please note that this Helpdesk only covers TRAC EC-FP7. It does not cover other FP7 or EC matters, nor does it cover FP7 personnel cost or real indirect cost methods that are not based on TRAC EC-FP7.

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